Nomination Process & Requirements
The Edward A. Flinn III Award is given annually to an “individual or small group who personifies the Union’s motto ‘unselfish cooperation in research’ through their facilitating, coordinating, and implementing activities.” This award is for the unsung heroes who provide the ideas, motivation, and labors of love that build and maintain the infrastructure without which our science could not flourish.
• Engraved Waterford crystal clock
• Recognition in Eos
• Recognition at the AGU Fall Meeting during the award presentation year
•Two complimentary tickets to the Honors Banquet at the AGU Fall Meeting during the award presentation year
- All nominations should clearly demonstrate the key criteria of: facilitation, coordination, implementation, unselfish cooperation, and the building and maintaining of infrastructure that supports the scientific community.
- Contributions should be for a sustained infrastructure as opposed to a single event, field campaign, or gathering. A sustained infrastructure supports an ongoing community of scientists or brings together a community of scientists and provides a way to improve, support, or conduct their science for a sustained period of time.
- Infrastructure may include (but is not exclusive of) the following: instruments; satellites; tools; networks; observation platforms; data management, modeling, or data repository infrastructures; organizational structures; research and research support programs; programs that improve the research environment; and gatherings (working groups, committees, workshops etc).
- When submitting a group nomination, make clear the contribution from each person.
Career level: Middle Career and Senior Scientist
Nominee eligibility: Active AGU membership is not required; nominee can be an individual scientist or small group
Nominator eligibility: Active AGU membership is required
Conferred Fellowship: N/A
Section/Focus Group: All (interdisciplinary)
Nomination Process & Requirements
1. Eligible Nominees.
- Active AGU membership is not required
- Nominee can be an individual scientist or small group
2. Eligible Nominator. Active AGU membership is required
3. Eligible Supporters. Active AGU membership is not required
4. Ineligible Nominees. The following individuals and/or groups are not eligible to be candidates for the Flinn Award during their terms of service:
- AGU President;
- AGU President-elect;
- Council Leadership Team members;
- Honors and Recognition Committee members;
- Flinn Award Committee members; and
- All full-time AGU staff
5. Relationship to a Flinn Award Nominee. AGU policy on the relationship to a nominee is applicable to committee members, nominators, and supporters. The following relationships need to be identified and communicated to the Flinn Award Committee, but will not disqualify individuals from participating in the nomination or committee review process:
- Current dean, departmental chair, supervisor, supervisee, laboratory director, an individual with whom one has a current business or financial relationship (e.g., business partner, employer, employee);
- Research collaborator or co-author within the last three years; and/or
- An individual working at the same institution or having accepted a position at the same institution.
The following offices and relationships are nomination disqualifiers for the Flinn Award:
- AGU President, President – elect, Honors and Recognition Committee, Council Leadership Team, and AGU staff cannot nominate or write supporting letters for candidates.
- Nominator/supporter(s) for this medal should not be on the Flinn Award selection committee.
- Family member, spouse or partner.
- Mentor – Mentee relationships established during graduate studies or postdoc fellowships:
- A previous graduate (Masters or Ph.D.) and/or postdoctoral advisor, or postdoctoral fellow may not write a nomination letter but may write a supporting letter after five years of terminating their relationship with the nominee beginning on 1 January after the year the relationship was terminated.
- A former doctoral or graduate student, or a former postdoctoral fellow may not write a nomination letter for a former advisor, but may write a supporting letter after five years of terminating their relationship with the nominee beginning on 1 January after the year the relationship was terminated.
- Termination of a relationship is defined as follows: (1) nominee is no longer being paid by supporter; (2) nominee is no longer supported under the same grant or contract
- Chairs and members of the Flinn Award selection committee are conflicted with the above – mentioned mentor – mentee relationships and should recuse themselves from participating in the deliberation, evaluation, and voting process for that nominee.
For more details, please review the AGU conflict of interest policy.
6. Additional Conflicts.
- The chair of the Flinn Award Committee who is a supervisor of the nominee is conflicted from participating in the review and selection process.
- Members of the Flinn Award Committee may for other reasons determine that they have conflicts or potential conflicts that require elimination from service and then act on that determination if they believe that service could affect the fairness of the selection process.
Your nomination package should contain the following files, which should be no more than two (2) pages in length per document:
- Nomination letter with one-sentence citation (i.e., citation should be 150 characters or less). Letterhead stationary is preferred. Nominator’s name, title, institution, and contact information are required.;
- Nominee’s curriculum vitae. List the candidate’s (1) name, (2) mailing and e-mail address, (3) history of employment, (4) degrees, (5) research experience, (6) honors, (7) memberships, and (8) service to the community through committee work, advisory boards, etc.
- Nominee’s selected bibliography. Briefly state the total number and types of publications and specifying the number published in AGU publications. For example: Jane Doe is the author of 92 publications, 86 in peer-reviewed scientific journals, 14 of which have been published in AGU journals and books. The following selected list best supports Jane’s nomination for the Flinn Award.
- 3 letters of support (total does not include nomination letter). Letterhead stationary is preferred. Supporter’s name, title, institution, and contact information are required.
SUBMISSIONS SENT VIA POSTAL OR COURIER DELIVERY ONLY: Nomination cover sheet – All packages sent via mail or courier delivery should include a completed cover sheet. (The online submission system will generate a cover sheet for nominators.)
Please note that only complete packages will be forwarded to the Flinn Award committee for review. For detailed information on nomination requirements, please view the AGU Union Awards, Medals and Prize frequently asked questions (FAQ) section.
Flinn Award nominations can be submitted (1) online or (2) by regular mail delivery. However, to expedite the submission process, please use the online submission system. If you have submitted a package online, then please do not send a printed version to AGU headquarters.
To submit a nomination by regular mail delivery, please make sure to include the nomination cover sheet and mail to: American Geophysical Union, Attn: Honors Program, Awards Selection Committee, 2000 Florida Avenue, N.W. Washington, D.C. 20009